Entering a Single Cash Transaction

In this overview

Create a New Cash Entry
Fill Out Cash Entry Form
Choose the Invoice Date
Enter the Payment Terms
Enter the Due Date
Select Payment Date
Enter a Payee
Enter a Reference
Enter a Memo
Create Tags
Complete Your New Cash Entry

Create a New Cash Entry

Click on the button in the top right-hand corner titled + New Cash Entry

After clicking on + New Cash Entry, the following form will pop up:

Fill out the cash entry form

The following four steps are required to be filled out.

Choose a status type, Open, Projected, Paid or Cleared.
Enter the amount of the entry and chose a cash type.
Choose a category from the drop down menu. You can also create a new category if needed.
Enter the payment date. You can do this manually or use the calendar to select a date.

The following details are optional depending on the type of cash entry you are entering:

Choose the invoice date

This can be done manually or using the calendar. For Open entries, this defaults to the current date

Enter the payment terms

Your payment terms may vary from invoice to invoice.

You can choose to set the payment terms to:

On Receipt
Net 15
Net 30
Net 60
Net 90

Enter the due date

For entries that are Open, the due date will automatically be set, depending on your payment terms. For example, if your payment term is on receipt, the due date will default to the current date. If the payment term is net 15, the due date will set to 15 days from the current date and so on.

For all other statuses, enter the due date manually or using the calendar.

Select payment date

Enter the date your entry was paid on, or the projected payment date. You can enter this manually or use the drop-down calendar.

Enter a payee

Entering a payee name for your entry is optional, but can help you find entries later.

Enter a reference

Like the payee, this is optional as well. You can enter a reference number for easy cross-referencing to other software or tracking methods you are using.

Enter a memo

This is optional. You can type down notes for internal tracking and easy reference.

Create tags

Tags are for internal reference and help you filter and locate the cash entry you are looking for.

Complete your new cash entry

When finished, simply click on the blue Add Entry button to create your single cash entry. If you made a mistake and want to start over with a brand new form, click on the orange Clear button.